Dow Jones Executive Assistant, Office of the CEO in NEW YORK, New York

Job Description:

This position is a unique opportunity for a talented and motivated candidate to work closely with Dow Jones’ CEO and senior executives. Our ideal candidate will be detail-oriented and self-motivated. You should have strong communication skills, a professional demeanor and the ability to handle confidential information. You should be a creative problem solver, extremely well-organized, take ownership of the tasks at hand, calm under pressure, and capable of multi-tasking. You will also be someone who enjoys being a team player, and can handle many different types of people with tact and courtesy.

Using a high degree of judgment and discretion, the Executive Assistant provides administrative support to Dow Jones CEO. Working independently, the Executive Assistant determines the routing and/or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive's time and productivity, organizes and maintains files, plans meetings, trips and events.

Responsibilities:

  • Maintain calendar for the executives

  • Ensure that proper preparation and materials and files are available for each day's meetings and events.

  • Schedule meetings at Dow Jones Princeton, New York and worldwide offices, and all offsite meetings that the executive attends such as meetings with customers, information providers, vendors and consultants

  • Arrange videoconferences/teleconferences

  • Coordinate catering needs

  • Prepare meeting materials

  • Plan and coordinate global travel

  • Arrange flights, rail service, hotel and car service reservations

  • Prepare a detailed travel itinerary prior to each trip

  • Maintain confidential files, including competitive and strategic planning information. Understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary

  • Screen all incoming telephone, mail and email

  • Review incoming correspondence and draft or send responses as necessary

  • Prepare and file travel expenses on behalf of the executive

  • Track expenses and ensure departmental bills are being paid

Requirements:

  • You've got a college degree. (preferred)

  • Strong writing skills

  • You are a strategic thinker.

  • Must be comfortable and confident to advise Executive leadership team.

  • You've got a positive, problem solving attitude.

  • You're a team-player with an outsized sense of fun.

  • You've successfully managed multiple projects simultaneously.

  • You communicate clearly and effectively.

  • Strong knowledge of MS Office, including Word, Excel, PowerPoint

Here's the good stuff about us…

This is a highly entrepreneurial environment in a global organization (employee base of around 5000 people across 100 locations)

You'll make an impact. Dow Jones is not afraid to give you real opportunities to be epic and make a difference immediately.

We've got a big presence, but a small team.

Making your way in the world today takes everything you got. You wanna be where everyone knows your name. At Dow Jones you're not going to get lost among countless aisles of drones.

We have fun!

We encourage and support each other in creating new ideas by paying attention to the world out there, using our imagination, experimenting, and learning from success and failure.

We want you to be yourself, speak your mind, and know that nothing here is above question.

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com . Please put “Reasonable Accommodation" in the subject line.

Business Area: BUSINESS OPERATIONS

Job Category: Office Administration Group

About Us

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 125 years and today has one of the world’s largest news gathering operations globally. It produces leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource.Dow Jones is a division of News Corp (NASDAQ: NWS, NWSA; ASX: NWS, NWSLV).

If you require assistance in completing the online application, please contact the Talent Management team for Application Help at TalentResourceTeam@dowjones.com

JobReq14307