Dow Jones Office Manager, Barcelona in BARCELONA, Spain

Job Description:

About us

The Strategic Services team provides key strategic functions across Data Strategy, including Business Management, Content Strategy, Metadata Management, Quality and Solutions. The Strategic Services group houses all non-research capabilities within Data Strategy.

Business Management focuses on internal projects and Data Strategy policies. Business Managers drive the Data Strategy leadership teams toward a more productive, efficient future and reduce the burden of non-delivery work for the majority of our staff.

Responsibilities

  • Maintains office services and implement activities related to its needs by organizing office operations and procedures; controlling correspondence; reviewing supply requisitions; prepare documents for different office monthly benefits; deliveries of various office consumables and infrequent maintenance

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands which includes coordination with Facilities

  • Manage the reception and welcome visitors

  • Manage the location Invoices and Purchase Ordersand work with colleagues from the Finance team to ensure all the office bills are timely covered

  • Relationship management of local vendors

  • Stock control for office supplies

  • Main point of contact for all other administrative issues of the office

  • Support management activities in the Barcelona office including organization of office agenda, meeting rooms and corporate events

  • Work closely with Facilities and IT to ensure smooth operations of the office

  • To ensure the office adheres to Health and Safety procedures

  • Ensure appropriate communication and share office updates with employees

  • Provide Executive Administrative Support to the Head of Data Strategy such as expenses and travel arrangements

  • Assist the Culture Committee to create of inclusive, sustainable and positive workplace environment through internal communications, events, programs, celebration and other cultural events.

  • Help drive a culture of continuous improvement. Own specific projects as defined

Skills & Experience

  • Previous experience in managing a multi-faceted office

  • Bachelor's degree required

  • Fluency in Spanish and English is essential, additional languages are a plus

  • Excellent organization and communication skills

  • Must be comfortable and confident to work with people from across the organization, from senior executives to junior staff members; willingness to communicate with different parties to achieve the tasks within the established deadlines, ability to proactively oversee each task to its completion

  • Flexible and proactive approach with a positive, problem solving attitude

  • You've successfully managed multiple projects simultaneously and with strict deadlines

  • Understanding of diverse business processes, including people management and finance operations

  • Ability to build and maintain effective relationships with the team members and the various service vendors

  • Initiative, self-organized person with creative thinking, adaptive to changes in the established workflows

  • Strong knowledge of various office software(spreadsheets, documents, presentations) including Google suite of products

  • Ability to build and maintain effective relationships with the team members and the various service vendors

  • Initiative, self-organized person with creative thinking, adaptive to changes in the established workflows

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com . Please put “Reasonable Accommodation" in the subject line.

Business Area: DATA STRATEGY

Job Category: Office Administration Group

About Us

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 125 years and today has one of the world’s largest news gathering operations globally. It produces leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource.Dow Jones is a division of News Corp (NASDAQ: NWS, NWSA; ASX: NWS, NWSLV).

If you require assistance in completing the online application, please contact the Talent Management team for Application Help at TalentResourceTeam@dowjones.com

JobReq14562